Govt releases guidelines for conducting examinations amid coronavirus pandemic: Full List
The government issued guidelines to be followed while conducting examinations amid the coronavirus pandemic. Only centres outside the containment zone will be allowed to function. The examination centre should have a designated isolation room for isolating any person who is found symptomatic. Enough entry & exits gates for students and staff shall be ensured to avoid overcrowding.
Generic preventive measures
The generic measures include simple public health measures that are to be followed to reduce the risk of COVID-19. These measures need to be observed by all (staff, students and parents) in these places at all times.
- Physical distancing of at least 6 feet to be followed as far as feasible.
- Use of face covers/masks to be made mandatory.
- Practice frequent hand washing with soap (for at least 40-60 seconds) even when hands are not visibly dirty. Use of alcohol-based hand sanitizers (for at least 20 seconds) can be made wherever feasible.
- Respiratory etiquette to be strictly followed. This involves strict practice of covering one’s mouth and nose while coughing/sneezing with a tissue/handkerchief/flexed elbow and disposing off used tissues properly.
- Self-monitoring of health by all and reporting any illness at the earliest.
- Spitting shall be strictly prohibited.
- Installation & use of Aarogya Setu App shall be advised to all, as far as feasible.
Planning of examinations
- Only those examination centers which are outside the containment zone shall be allowed to function. Staff/examinees from containment zones shall not be permitted. Such examinees shall be given an opportunity to undertake the examination through other means or the Universities/Educational Institution shall arrange for taking exam at a later date for such students.
- Universities/ Educational Institutions/ Examination Conducting Authorities/ Examination centers may plan out the examination schedule in a staggered manner so as to avoid overcrowding at any examination center on any day.
- Keeping in view the physical distancing norms, institutions should have adequate room capacity to ensure proper seating arrangement for examination.
- Appropriate arrangements for personal protection gears like face covers/masks, and other logistic like hand sanitizers, soap, sodium hypochlorite solution etc. shall be made available by Universities/ Educational Institutions/Examination Conducting Authorities/Examination centers to the staff as well as students as per requirements.
- Exam functionary and examinees may also submit self-declaration about health status at the time of entrance to the examination center. Such self-declaration form may be circulated at the time of issue of admit tickets. A simple do’s and dont’s/ Advisory may also be circulated at the time of issue of admit tickets.
- Students should also be given prior information on what they should carry, which includes exam related documents (Admit card, ID card etc) , face mask, water bottle, hand sanitizer etc.
- Adequate manpower shall be deployed by the Institution for maintaining discipline (to ensure observance to distancing norms and other preventive measures at all times) during conduct of the examination.
- Adequate number of registration rooms and manpower for document verification and recording of attendance shall be planned duly ensuring social distancing norms.
- Invigilators and supervisory staff need to be briefed on the code of conduct in the context of COVID.
- Provisions must be made for display of Posters/standees/AV media on preventive measures about COVID-19 prominently at the examination center (outside and inside).
The examination center should have a designated isolation room for isolating any person who is found symptomatic at the time of screening or during examination, till such time medical advice may be sought. A clear policy on allowing symptomatic candidates to undertake examinations shall be delineated by the Examination Conducting Authorities in advance.
Transportation to and from the examination center If any transportation is arranged by educational institutions conducting examinations, proper sanitization of buses/other transport vehicles shall be ensured.
Entry and exit to the examination center
Entrances to have mandatory hand hygiene and thermal screening provisions. If any examination functionary/examinee fails to meet the self-declaration criteria, they shall not be allowed entry.
- Only asymptomatic staff and students shall be allowed inside the examination hall.
- In regular course, a symptomatic candidate should be referred to the nearest health center and given an opportunity to undertake the examination through other means or the Universities/Educational Institution shall arrange for taking exam at a later date when the student is declared physically fit.
- However, if a student is found to be symptomatic and insists on giving the examination, he may be allowed to take examination by shifting the candidate to a separate isolation room. The permission in such cases shall be granted as per the policy already enunciated on the issue by the Examination Conducting Authorities.
- All staff and students to be allowed entry only if using face cover/masks. The face cover/mask has to be worn at all times inside the examination center by all.
- Enough entry & exits gates for students and staff shall be ensured to avoid overcrowding.
- Maintaining physical distancing of a minimum of 6 feet, when queuing up for entry and inside the center as far as feasible.
- Specific markings may be made with sufficient distance to manage the queue and ensure social distancing in the premises.
- Proper crowd management in the examination center as well as outside premises like parking lots, waiting areas — duly following physical distancing norms shall be ensured.
- Bags/books/mobiles should not be allowed in the examination center.
- The examinees will be taken to a registration room in batches maintaining adequate physical distancing norms for document verification and recording of attendance. Thereafter they will be escorted in batches to the allotted examination hall.
- Frisking of examinees, if needed, shall be undertaken after thermal screening. Personnel involved in frisking shall wear triple layer medical mask in addition to gloves. Proper hand hygiene shall be maintained by such personnel every time they change their gloves.
- On completion of exam, the candidates should be permitted to move out in an orderly manner
The guidelines of CPWD shall be followed which emphasize that the
- Temperature setting of all air conditioning devices should be in the range of 24-30°C,
- Relative humidity should be in the range of 40- 70%,
- Re-circulation of air to be avoided to the extent possible,
- Intake of fresh air should be as much as possible
- cross ventilation should be adequate. Sanitation and Hygiene
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